Introduction
How can the blueprints help you as an employer?
Whether you are a business owner or an employee, when you are starting a new task, it is always good to have clear instructions.
A blueprint can be made by an expert to pass the instructions to someone less experienced with the topic in question. However, you can also create blueprints for yourself as a tool for taking notes, organising your knowledge, and creating task lists.
In the other materials from our project, we proposed some actions you could take to make your workplace more inclusive. However, we do not want to leave you with only vague ideas. Below, you can see examples of step-by-step instructions on how you could implement some of the proposed actions.
When it comes to inclusion, there is no one-size-fits-all solution, so feel free to modify the templates if something is not relevant to your company or if you want to add something more.
Writing an inclusive job contract
Making the onboarding process inclusive
Conducting a satisfaction survey among your employees
Blueprints to help with new digital tools
Starting to work with new tools can be a challenge. If you have some standard tools that you regularly use in the workplace, and you know that each new employee will have to become familiar with them, why not write down the instructions? It will save you or your HR team time during onboarding, and it will help you reduce the number of mistakes caused by not being able to use the tool properly.
Similarly, introducing a new tool to the team will require some training. Blueprints can help you with that process, making it easier and less time-consuming.
Here are our examples of the blueprints describing how to use some of the most popular online tools. If you need a blueprint for a different tool, we invite you to modify our templates and adjust them to your needs. If you are searching for inspiration on what new tools you could use to make your company more inclusive, do not hesitate to check out our toolbox, which has many useful programmes and applications.
Conducting a Zoom meeting
Checking your spelling with Grammarly
Blueprints for administrative tasks and other activities
Almost any task can be explained with a blueprint. However, the templates are the most useful when they describe the most common tasks that several people in the workplace will have to eventually learn. If you have to explain some of the tasks to each new employee, a good blueprint can be a lifesaver. Thanks to having written instructions, you can make sure that everyone understands their tasks and make the onboarding process smoother.
If you are working with young people who only just completed their education, it is even more important to have clear instructions on all the administrative procedures. You might think that some tasks are too obvious to provide instructions, but for a person who just started their first job, it might be way more complicated than you think. Moreover, certain procedures differ between the companies, which means that even employees with some experience can get confused if they are not properly trained.
For the common tasks in the workplace, you can share the editable instructions with the team and let everyone add new information, if they feel like they learned something valuable or if they have some advice for newcomers. You can use Google Drive or Dropbox to create common documents, that can be edited by multiple people. The team members may share some priceless information about potential challenges and how to solve them.
Below, you can find some examples of blueprints that can be useful in some of the common tasks. Please do not hesitate to adapt them, providing information specific to your company, such as how much in advance the employee should apply for leave.
Applying for sick-leave or vacation
Conducting a presentation
Making meeting minutes
This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
(Project code: 2022-2-IE01-KA220-VET-000097062)